Privacy Policy

Privacy Policy for Students, Parents and Guardians - Data Protection Act 1998

We at Sandstone Trust are the Data Controller for the purposes of the Data Protection Act. We collect information from you, and may receive information about you from your previous school. We hold this personal data and use it to:

• support your teaching and learning;
• provide appropriate pastoral care, and
• monitor and report on your progress;
• assess how well your school is doing.

This information includes your contact details, national curriculum assessment results, attendance information, characteristics such as ethnic group, special educational needs and any relevant medical information. If your child is enrolling for post 14 qualifications we will be provided with their unique learner number by the Learning Records Service and may also obtain from them details of any learning or qualifications undertaken.

We will not give information about you to anyone outside the school without your consent unless the law requires us to do so. We may pass on personal information for child protection reasons or to other relevant agencies or partners.

We are required by law to pass some information to the Department for Education (DfE), and in turn, this will be available for the use the Local Authority.

If you want to see a copy of the information we hold and share about you then please contact the academy’s Data Protection Officer (for details see the academy’s Data Protection Policy).

If you require more information about how the LA and/or DfE store and use this data please go to the following websites:

• Cheshire West and Chester Council
• Department for Education

If you are unable to access these websites, please contact the LA or the DfE as follows:

Public Communications Unit, Department for Education, Sanctuary Buildings, Great Smith Street, London SW1P 3BT
Website: www.education.gov.uk
Email: www.education.gov.uk/help/contactus
Tel: 0370 000 2288

The Data Protection Officer, Cheshire West and Chester Council, HQ, 58 Nicholas Street, Chester, Cheshire CH1 2NP
Email: foiwest@cheshirewestandchester.gov.uk
Tel: 0300 123 8 123

Once your child is aged 13 or over, we are required to pass on certain information to providers of youth support services in your area. This is the local authority support service for young people aged 13 to 19 in England. We must provide your address and that of your child, together with their name and date of birth and any further information relevant to the support services’ role. However, you or your child (if they are over 16) can ask that no information beyond their name, address, date of birth and your address, be passed to the support service. Please inform the Data Protection Officer if you wish to opt out of this arrangement. For more information about young peoples’ services, please go to the National Careers Service page.